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Convert a file to Portable Document Format (PDF)

Adobe Acrobat is the industry-standard software for creating and working with PDF files. With Acrobat you can convert any printable document to PDF. Be aware, though, that you need Adobe Acrobat or other PDF-creation software to create PDF files. (Adobe Reader only reads PDFs.) Also, PDFs can be hard to edit, so make sure you're pleased with your document in its native program before converting it.

To convert a file to PDF

  1. Open the document in its native program. In other words, to convert a Microsoft Publisher file to PDF, open the document in Publisher.
  2. Do one of the following:
  3. In the Print dialog box, change the current printer to Adobe PDF.
  4. Click Properties or Preferences, depending on your software.
  5. In the Adobe PDF Document Properties dialog box, click the Adobe PDF Settings tab.
  6. In the Default Settings list, choose a setting that best meets your needs.
Choose this… If your document is…
Smallest File Size Meant mainly for screen-based reading and electronic distribution. The setting can also work well for a document your reader will print as long as it contains mostly text, uses common fonts, and has simple graphics if any.
Standard Designed for reading on screen or in print. The Standard setting doesn’t compress graphics as heavily as Smallest File Size, which makes graphics look better but also increases the PDF file size as a result.
High Quality Print Intended primarily for printing instead of screen-based viewing. Again, the graphics will appear sharper at the expense of higher file size.
Press Quality Designed for professional publishing.
  1. If your document contains uncommon fonts, clear the Rely on system fonts only; do not use document fonts check box. Acrobat will embed the necessary fonts into the document, which preserves your document's appearance but also increases the file size.
  2. Click OK.
  3. Click Print or OK , depending on your software.
  4. When the Save PDF File As dialog box appears, navigate to the specific drive and folder where you want to save your PDF file.
  5. In the File name box, type an appropriate name for your file.

If you're creating the PDF file to use on a website, use underscores instead of spaces, and avoid using special characters.

  1. Click Save to convert the file to PDF format.
  2. If the PDF file doesn't open automatically, navigate to the location where you saved the file, and then double-click it to open it in your system's default PDF viewer.

Once your PDF file opens, make sure that your document converted properly and that the formatting is correct. Even though you've converted your document to PDF, keep your original file in its native format. If your PDF file looks incorrect or contains errors, make your changes to the original document, and then convert it to PDF again. PDF files are essentially electronic hard copies. Just as hard copies aren't easy to correct while maintaining a decent appearance, neither are PDF files.

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